Manual review
report.
Sample gas transmission O&M manual
A clear path from finding to correction.
This sample demonstrates the intended report format: what the manual says, where it says it, which rule applies, and what needs to change or be verified. The three examples do not represent a complete regulatory review.
Finding register
AT-001PDF page 8 · Printed page O&M-3
PDF page 36 · Printed page O&M-31
PDF page 14 · Printed page O&M-9
Manual review interval is too long
Illustrative manual passage
“This manual is reviewed and updated every two years.”
Issue / review observation
The example procedure permits a two-year review cycle. The rule requires a review and update at least once each calendar year, with no more than 15 months between reviews.
Regulatory basis
Recommended correction
Set both the calendar-year requirement and the 15-month maximum interval. Identify the responsible role and how the review is recorded.
Reviewer verification
Confirm the actual review history separately. A procedure review alone does not establish whether reviews occurred.
Loss-of-communications response is incomplete
Illustrative manual passage
“If communications are lost, notify the supervisor.”
Issue / review observation
The example provides a notification step but does not explain how personnel respond to, investigate, and correct loss of communications. This finding assumes paragraph (c) applies to the reviewed transmission operation.
Regulatory basis
Recommended correction
Define the response, responsibility for investigation, corrective action, and the procedure used to verify safe continued operation.
Reviewer verification
Check linked procedures, control-room instructions, and the exception in § 192.605(c)(5) before accepting the finding.
Access to operational records needs verification
Illustrative manual passage
“Engineering maintains construction records, maps, and operating history.”
Issue / review observation
The example identifies a custodian but does not show how appropriate operating personnel access these records. Additional instructions or linked records may resolve this item.
Regulatory basis
Recommended correction
Confirm and document how operating personnel obtain the applicable records and current maps during normal work and emergencies.
Reviewer verification
Request the access procedure or supporting record. Do not classify this as a confirmed deficiency solely because it is absent from the example passage.
What a production report will document
Document version and hash; readable and unreadable pages; PDF page and printed-page mappings; regulatory snapshot and effective dates; operator scope and unresolved assumptions; coverage by requirement; reviewed evidence and linked attachments; potential findings; reviewer decisions; and an editable corrective-action register.
“Not found” must identify what was searched, including referenced procedures. An unreadable or missing source page must remain a review limitation. State rules and incorporated standards require separate scope and source validation.